Privacy Policy

Walleyes for Warriors, Inc.
Effective date: 2/23/2026

Walleyes for Warriors, Inc. (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information of our participants, volunteers, donors, and website visitors. This Privacy Policy explains what information we collect, how we use it, and how we protect it.

This policy applies to information collected through our website, walleyesforwarriors.org, our events, and related communications.

1. Organization Information

Walleyes for Warriors, Inc. is a Michigan-based nonprofit organization and a recognized 501(c)(3) charitable organization serving participants primarily within the United States.

Mailing address:
Walleyes for Warriors
P.O. Box 129
Bay City, MI 48707

Email: info@walleyesforwarriors.org

2. Information We Collect

Information you provide directly

We collect personal information when you submit forms, register for events, volunteer, or contact us, including:

Contact Form

  • First name
  • Last name
  • Email address

Volunteer Registration

  • First and last name
  • Address (street, city, state, country, ZIP code)
  • Phone number
  • Email
  • Shirt size

Boat Captain Registration

  • First and last name
  • Address
  • Phone number
  • Email
  • Shirt size
  • Boat name, make, and size
  • First mate name and shirt size

Veteran Registration

  • First and last name
  • Address
  • Phone number
  • Email
  • Branch of service
  • Service era
  • Years of service
  • Shirt size

We do not create user accounts on the website.

Donations and payments

We accept donations through third-party services such as Venmo, PayPal, and Square.

  • Payment details are processed by those providers.
  • We do not store credit card numbers on our website.
  • Donor information may be retained for acknowledgment, recordkeeping, and tax compliance purposes.

Photos and videos

We photograph and record video during events. These materials may be used for:

  • website content
  • social media
  • promotional materials
  • reporting and storytelling

By attending events, participants acknowledge that photography and video recording may occur.

Automatically collected information

Like most websites, we automatically collect certain technical data:

  • IP address
  • browser/device information
  • website usage data
  • cookies necessary for site functionality

This information is collected through:

  • WordPress platform
  • hosting services
  • caching tools
  • spam protection tools
  • embedded content providers

3. Third-Party Services and Tools

We use trusted third-party services to operate the website and organization:

  • Website platform: WordPress
  • Hosting provider: Namecheap
  • Forms: Fluent Forms
  • Email delivery: FluentSMTP and Amazon AWS (SES)
  • Spam protection: Google reCAPTCHA, Akismet
  • Performance: LiteSpeed Cache
  • Photo hosting: WordPress gallery and Adobe Lightroom links
  • Video and social embeds: YouTube, Facebook, Instagram
  • Donations: Venmo, PayPal, Square

These services may process limited personal or technical data as part of their function.

4. How We Use Information

We use collected information to:

  • respond to inquiries
  • coordinate events
  • manage participants and volunteers
  • communicate about programs and fundraising
  • comply with legal and tax requirements
  • maintain internal records and reporting
  • operate and secure our website

We do not sell personal information.

5. Sharing of Information

We do not sell or rent personal information.

Information may be shared only when necessary:

  • with service providers supporting our operations
  • with payment processors for donations
  • when required by law or legal process
  • when publishing event photos, videos, or participant stories

6. Cookies and Website Tracking

Our website uses cookies and similar technologies for functional purposes, including:

  • site performance and caching
  • spam protection
  • form functionality
  • embedded video display

We do not use advertising or behavioral tracking cookies.

You may control cookies through your browser settings.

7. Data Retention

We retain information as needed to support our mission, operations, legal obligations, and historical records.

This may include:

  • event registrations
  • volunteer and participant records
  • donor records for tax compliance
  • communications and inquiries

We periodically review stored information and maintain it only as long as necessary.

8. Children’s Privacy

Participants under the age of 13 may take part in our programs and events.

We collect information about minors only:

  • with parental or guardian involvement
  • for event participation and safety
  • for operational purposes related to our mission

Parents or guardians may contact us at any time to review or request removal of a child’s information.

9. Your Privacy Rights

Depending on your location, you may have the right to:

  • request access to personal information we hold
  • request corrections
  • request deletion where appropriate
  • opt out of communications

California residents may have additional rights under applicable privacy laws.

Requests can be submitted via:

10. Security Safeguards

We take reasonable measures to protect personal information, including:

Technical safeguards

  • HTTPS encryption
  • secure hosting environment
  • firewall protections through hosting provider
  • regular software updates
  • system backups

Administrative safeguards

  • limited admin access
  • access granted only to board/authorized personnel
  • access revoked when no longer needed
  • no credential sharing

Information is used only for stated organizational purposes.

11. External Links

Our website may contain links to third-party sites such as donation platforms, social media, and video providers. We are not responsible for the privacy practices of those sites.

12. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with a revised effective date.

13. Contact Us

For privacy questions or requests:

Walleyes for Warriors
P.O. Box 129
Bay City, MI 48707

Email: info@walleyesforwarriors.org
Website contact form: https://walleyesforwarriors.org/contact-us/

Walleyes for Warriors is committed to protecting the privacy and dignity of the veterans, volunteers, donors, and community members we serve.